Reviewed and updated October 9, 2026 by the SearchSystems.net editorial team. Every office link was opened and checked against the office's own site between September 24, 2026 and September 28, 2026.
Ponca City, Oklahoma, in Kay County, has about 24,000 residents (2024 Census Bureau estimate). The title to a parcel in Ponca City is in the deed records of the County Clerk and its taxable value is set by the County Assessor; what is built on it is a matter for the city. This guide says who keeps each record and where the page for each office is.
This guide covers deeds, assessed values, city permits and records, evictions and court cases, records requests and common questions.
Related guides: Ponca City public records, Kay County property records, Ponca City arrest records, Ponca City warrants, Ponca City inmate search, Ponca City criminal records, Oklahoma arrest records and Oklahoma inmate search.
Deeds, Mortgages and Liens in Ponca City
Who owns a parcel in Ponca City and what it sold for are in the deed records of the County Clerk, with every lien or mortgage against the land.
SearchSystems opened and checked the County Clerk's page at courthouse.kay.ok.us/m/directory/department?did=7 (page title: Staff Directory, County Clerk), phone 580-362-2537, 219 S. Main St. Newkirk, OK 74647, Monday - Friday 8:00 A.M. - 4:30 P.M, which answered when SearchSystems opened it on September 24, 2026.
Assessed Values and the Tax Roll in Ponca City
The County Assessor sets the value each parcel in Ponca City is taxed on and keeps the parcel maps. Oklahoma caps the yearly rise in a homestead's taxable value at 3 percent and other property at 5 percent.
SearchSystems opened and checked the County Assessor's page at courthouse.kay.ok.us/160/Online-Property-Search (page title: Online Property Search | Kay County, OK), which answered when SearchSystems opened it on September 24, 2026.
Permits and City Records in Ponca City
Building permits, zoning and code cases are the city's own. For Ponca City, SearchSystems opened and checked the city hall page at poncacityok.gov/74/City-Hall (page title: City Hall | Ponca City, OK), phone 580-767-0339, 516 E. Grand Ave. Ponca City, OK 74604, Monday - Thursday-7:30 a.m. - 5:30 p.m., which answered when SearchSystems opened it on September 26, 2026.
Evictions and Court Cases About Land in Ponca City
Court cases about land from Ponca City, evictions among them, are filed in the Kay County District Court.
The court records page SearchSystems verified for the county is at courthouse.kay.ok.us.
Asking a County Office for a Record
Under the Oklahoma Open Records Act a county office must answer a request promptly; the statute sets no number of days, and it may charge copying at no more than 25 cents a page.
Frequently Asked Questions
Who records deeds in Ponca City?
The County Clerk, at courthouse.kay.ok.us, phone 580-362-2537. Deeds, mortgages and liens on land in Ponca City are filed there, and the County Assessor (courthouse.kay.ok.us) has the assessment records.
Who sets the assessed value of a property in Ponca City?
The County Assessor, whose page SearchSystems verified is at courthouse.kay.ok.us.
Where are evictions from Ponca City filed?
In the Kay County District Court. The file is public unless the court seals it.
How is property assessed in Oklahoma?
Oklahoma caps the yearly rise in a homestead's taxable value at 3 percent and other property at 5 percent.
Is this the official Ponca City website?
No. SearchSystems.net is an independent public records guide, online since 1997. It links to the official city, county, court and state offices described above and does not hold records, charge for them or take requests.