Reviewed and updated October 9, 2026 by the SearchSystems.net editorial team. The arrest and crime counts are the ones each agency reported to the FBI, as the FBI held them on October 8, 2026. Every office link was opened and checked against the office's own site between September 24, 2026 and September 28, 2026.
Ponca City, Oklahoma, in Kay County, has about 24,000 residents (2024 Census Bureau estimate). A police report belongs to the agency whose officer wrote it, so which office holds a report from Ponca City depends on where the incident happened. This guide names each agency, where its records page is and what the Oklahoma Open Records Act requires of it.
This guide covers which agency, the city's records page, the sheriff's reports, what the law requires and common questions.
Related guides: Ponca City public records, Kay County police reports, Ponca City arrest records, Ponca City warrants, Ponca City inmate search, Ponca City criminal records, Oklahoma arrest records and Oklahoma inmate search.
Which Agency Holds a Report from Ponca City
A crime, incident or collision report belongs to the agency whose officer wrote it, and that agency releases it, not the court, the jail or the prosecutor.
Inside Ponca City that is the agency that reports to the FBI for the city (filed by the FBI as Ponca City Police Department); outside it, the Kay County Sheriff's Office.
The FBI's list also carries District Attorneys Council at Drug Task Force 8 (other agency), with a records office of its own.
Reports from the Ponca City Police
For Ponca City, SearchSystems opened and checked the Ponca City police department's page at poncacityok.gov/768/Contact-The-Ponca-City-Police-Department (page title: Contact The Ponca City Police Department | Ponca City, OK), phone 580-767-0370, which answered when SearchSystems opened it on September 26, 2026.
The agency that reports for Ponca City had 121 violent and 406 property crimes reported for 2025 and reported 743 arrests for 2025.
Reports from the Kay County Sheriff's Office
The Kay County Sheriff's Office is the county agency; it had 19 violent and 106 property crimes reported for 2025 and reported 120 arrests for 2025.
Its reports come from its records unit, reached through the office at 580-362-3250. The office's page SearchSystems verified is its jail page, at courthouse.kay.ok.us/176/Kay-County-Sheriffs-Office (page title: Kay County Sheriff's Office | Kay County, OK), phone 580-362-3250, 1101 W Dry Road Newkirk, OK 74647, which answered when SearchSystems opened it on September 28, 2026.
What the Oklahoma Open Records Act Requires
The Oklahoma Open Records Act sets the rules: an answer promptly; the statute sets no number of days, at a charge of copying at no more than 25 cents a page, from the agency that holds the report.
Frequently Asked Questions
How do I get a police report in Ponca City?
From the agency that took it. The Ponca City police department's page is at poncacityok.gov, phone 580-767-0370; the sheriff's reports come from the Kay County Sheriff's Office.
How long does an agency in Ponca City have to answer?
Under the Oklahoma Open Records Act, promptly; the statute sets no number of days. It may charge copying at no more than 25 cents a page.
How do I get a report from the Kay County Sheriff's Office?
From its records unit, reached through the office at 580-362-3250. Under the Oklahoma Open Records Act the answer is due promptly; the statute sets no number of days.
Is this the official Ponca City website?
No. SearchSystems.net is an independent public records guide, online since 1997. It links to the official city, county, court and state offices described above and does not hold records, charge for them or take requests.