Reviewed and updated October 4, 2026 by the SearchSystems.net editorial team. Every office link on this page was opened and checked against the office's own website at review time.
Batavia is a city in Genesee County, New York, with about 15,000 residents (2024 Census Bureau estimate). Its public records are split between the city and the county. The city keeps police reports, council records and its own licenses and permits; court cases, jail bookings, deeds and vital records are county or state records. This guide names the Batavia offices SearchSystems verified, links to each one's own website and gives the phone number and address where the office publishes them. SearchSystems verified 3 city office pages for Batavia, every one opened and checked.
In this guide: City or county, City Clerk, Police records, City Hall, Records requests and Questions.
City or county record: where Batavia records are kept
- Kept by the City of Batavia: police reports, council and board meeting records, ordinances and the city's own licenses and permits.
- Kept by Genesee County or the state: court cases, jail bookings, deeds and property values and birth and death certificates. These are not city records; they are in the Genesee County public records guide under court records, jail lookups, property records and vital records.
Batavia City Clerk: council records and ordinances
The City Clerk keeps the official records of the city government: council and board agendas and minutes, ordinances and resolutions, and the city's contracts and other official documents. The office below is the one SearchSystems verified for Batavia.
- Website: townofbatavia.gov/clerk-tax-collector (page title: Clerk | Tax Collector | Town of Batavia)
- Phone: 585-343-1729
- Address: 3833 West Main Street Road Batavia, NY 14020
- Hours: Monday - Friday : 8:30 AM - 4:30 PM
- Checked: September 25, 2026, the page answered.
Batavia police reports and records
Incident reports, crash reports and the other records of the Batavia police are requested from the department's records unit, usually in writing or through an online form. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted, and some states limit crash reports to the people involved and their insurers. The page below is the one SearchSystems verified for Batavia police records.
- Website: cityofbataviany.gov/m/directory/department?did=12 (page title: Staff Directory, Police Department)
- Phone: 585-345-6370
- Address: 31 Bank Street Batavia, NY 14020
- Checked: September 25, 2026, the page answered.
Jail bookings and inmate lookups are usually handled by the county, not the city police. They are in the Genesee County public records guide under jail and inmate lookups.
Batavia City Hall: departments, licenses and permits
Business licenses, building permits, code enforcement cases and the city's other records are kept by the department that issued them. The city's own website below lists its departments and how to reach them.
- Website: cityofbataviany.gov/Facilities/Facility/Details/City-Hall-24 (page title: Facilities, City Hall)
- Phone: 585-345-6330
- Checked: September 25, 2026, the page answered.
Public records requests to Batavia
New York public records law applies to the city government of Batavia. A record that is not posted online is requested from the office that holds it: the City Clerk for council and city records, the police records unit for police reports and the department that issued a permit or license for its records. A request that names a date, an address, or a report or case number is the easiest to answer.
Frequently Asked Questions
Is this the official Batavia website?
No. SearchSystems.net is an independent public records directory, online since 1997. It links to the official Batavia offices listed above, and the city's own website is cityofbataviany.gov; SearchSystems does not hold records, charge for them or take requests.
How do I get a police report in Batavia?
Request it from the Batavia police records unit at cityofbataviany.gov, phone 585-345-6370. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted.
Where do I find Batavia city council minutes and ordinances?
From the City Clerk at townofbatavia.gov/clerk-tax-collector, phone 585-343-1729. The office keeps the official agendas and minutes, ordinances and resolutions.
Where do I find court records or jail bookings for Batavia?
Batavia cases are heard by the courts that serve Genesee County, and people arrested in Batavia are usually booked into the county jail. Both are covered in the Genesee County public records guide on SearchSystems.
How do I request a public record from Batavia?
From the office that holds it: the City Clerk for council and city records, the police records unit for police reports and the department that issued a permit or license for its records. New York public records law applies to city governments.