Reviewed and updated October 4, 2026 by the SearchSystems.net editorial team. Every office link on this page was opened and checked against the office's own website at review time.
Portland is a city in Sumner County, Tennessee, with about 14,000 residents (2024 Census Bureau estimate). Its public records are split between the city and the county. The city keeps police reports, council records and its own licenses and permits; court cases, jail bookings, deeds and vital records are county or state records. This guide names the Portland offices SearchSystems verified, links to each one's own website and gives the phone number and address where the office publishes them. SearchSystems verified 2 city office pages for Portland, every one opened and checked.
In this guide: City or county, Police records, City Hall, Records requests, Other cities and Questions.
City or county record: where Portland records are kept
- Kept by the City of Portland: police reports, council and board meeting records, ordinances and the city's own licenses and permits.
- Kept by Sumner County or the state: court cases, jail bookings, deeds and property values and birth and death certificates. These are not city records; they are in the Sumner County public records guide under court records, jail lookups, property records and vital records.
Portland police reports and records
Incident reports, crash reports and the other records of the Portland police are requested from the department's records unit, usually in writing or through an online form. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted, and some states limit crash reports to the people involved and their insurers. The page below is the one SearchSystems verified for Portland police records.
- Website: cityofportlandtn.gov/FormCenter/Police-12 (page title: Form Center, Police)
- Phone: 615-325-3434
- Address: 100 South Russell Street, Portland, TN 37148
- Hours: Monday through Friday except Holidays 8 am to 4 pm
- Checked: September 25, 2026, the page answered.
Jail bookings and inmate lookups are usually handled by the county, not the city police. They are in the Sumner County public records guide under jail and inmate lookups.
Portland City Hall: departments, licenses and permits
Business licenses, building permits, code enforcement cases and the city's other records are kept by the department that issued them. The city's own website below lists its departments and how to reach them.
- Website: cityofportlandtn.gov/388/Portland-City-Hall (page title: Portland City Hall | Portland, TN)
- Phone: 615-325-6776
- Address: 100 South Russell Street Portland, TN 37148
- Hours: Monday 8:00 AM - 4:30 PM
- Checked: September 25, 2026, the page answered.
Public records requests to Portland
Tennessee public records law applies to the city government of Portland. A record that is not posted online is requested from the office that holds it: the police records unit for police reports and the department that issued a permit or license for its records. A request that names a date, an address, or a report or case number is the easiest to answer.
Other cities and towns in Sumner County
SearchSystems has a guide like this one for these other cities and towns in Sumner County. The Sumner County public records guide covers the records the county keeps for all of them.
Frequently Asked Questions
Is this the official Portland website?
No. SearchSystems.net is an independent public records directory, online since 1997. It links to the official Portland offices listed above, and the city's own website is cityofportlandtn.gov; SearchSystems does not hold records, charge for them or take requests.
How do I get a police report in Portland?
Request it from the Portland police records unit at cityofportlandtn.gov/FormCenter/Police-12, phone 615-325-3434. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted.
Where do I find court records or jail bookings for Portland?
Portland cases are heard by the courts that serve Sumner County, and people arrested in Portland are usually booked into the county jail. Both are covered in the Sumner County public records guide on SearchSystems.
How do I request a public record from Portland?
From the office that holds it: the police records unit for police reports and the department that issued a permit or license for its records. Tennessee public records law applies to city governments.