Reviewed and updated October 9, 2026 by the SearchSystems.net editorial team. The arrest and crime counts are the ones each agency reported to the FBI, as the FBI held them on October 8, 2026. Every office link was opened and checked against the office's own site between September 23, 2026 and October 4, 2026.
Portland, Tennessee, in Sumner County, has about 14,000 residents (2024 Census Bureau estimate). A police report belongs to the agency whose officer wrote it, so which office holds a report from Portland depends on where the incident happened. This guide names each agency, where its records page is and what the Tennessee Public Records Act requires of it.
This guide covers which agency, the city's records page, the sheriff's reports, what the law requires and common questions.
Related guides: Portland public records, Sumner County police reports, Portland arrest records, Portland warrants, Portland inmate search, Portland criminal records, Tennessee arrest records and Tennessee inmate search.
Which Agency Holds a Report from Portland
The report of an incident is released by the agency that took it; the court and the jail hold their own records of the same event, but not the report.
Inside Portland that is the agency that reports to the FBI for the city (filed by the FBI as Portland Police Department); outside it, the Sumner County Sheriff's Office.
The FBI's list also carries Drug Task Force's 18th Judicial District (other agency) and Volunteer State Community College (campus police), each with a records office of its own.
The Goodlettsville Police Department is listed by the FBI across two counties including Sumner County, so its arrests are not broken out for Sumner County here.
Reports from the Portland Police
For Portland, SearchSystems opened and checked the Portland police department's page at cityofportlandtn.gov/FormCenter/Police-12 (page title: Form Center, Police), phone 615-325-3434, 100 South Russell Street, Portland, TN 37148, Monday through Friday except Holidays 8 am to 4 pm, which answered when SearchSystems opened it on September 25, 2026.
The agency that reports for Portland had 21 violent and 67 property crimes reported for 2025 and reported 447 arrests for 2025.
Reports from the Sumner County Sheriff's Office
The Sumner County Sheriff's Office is the county agency; it had 115 violent and 187 property crimes reported for 2025 and reported 3,377 arrests for 2025.
Its reports come from its records unit. The office's page SearchSystems verified is its jail page, at sumnersherifftn.gov/inmates (page title: Inmates | Sumner County Sheriff's Office, TN), which answered when SearchSystems opened it on October 4, 2026.
What the Tennessee Public Records Act Requires
The Tennessee Public Records Act sets the rules: an answer within 7 business days, at a charge of copying, and labor after the first hour, from the agency that holds the report.
Any other county record goes through the county records request page SearchSystems verified, at sumnercountytn.gov/information/public-records-request (page title: Public Records Request | Sumner County, TN Government).
Frequently Asked Questions
How do I get a police report in Portland?
From the agency that took it. The Portland police department's page is at cityofportlandtn.gov/FormCenter/Police-12, phone 615-325-3434; the sheriff's reports come from the Sumner County Sheriff's Office.
How long does an agency in Portland have to answer?
Under the Tennessee Public Records Act, within 7 business days. It may charge copying, and labor after the first hour.
How do I get a report from the Sumner County Sheriff's Office?
From its records unit. Under the Tennessee Public Records Act the answer is due within 7 business days.
Is this the official Portland website?
No. SearchSystems.net is an independent public records guide, online since 1997. It links to the official city, county, court and state offices described above and does not hold records, charge for them or take requests.