Reviewed and updated October 4, 2026 by the SearchSystems.net editorial team. Every office link on this page was opened and checked against the office's own website at review time.
Newcastle is a city in McClain County, Oklahoma, with about 15,000 residents (2024 Census Bureau estimate). Its public records are split between the city and the county. The city keeps police reports, council records and its own licenses and permits; court cases, jail bookings, deeds and vital records are county or state records. This guide names the Newcastle offices SearchSystems verified, links to each one's own website and gives the phone number and address where the office publishes them. SearchSystems verified 3 city office pages for Newcastle, every one opened and checked.
In this guide: City or county, City Clerk, Police records, City Hall, Records requests, Other cities and Questions.
City or county record: where Newcastle records are kept
- Kept by the City of Newcastle: police reports, council and board meeting records, ordinances and the city's own licenses and permits.
- Kept by McClain County or the state: court cases, jail bookings, deeds and property values and birth and death certificates. These are not city records; they are in the McClain County public records guide under court records, jail lookups, property records and vital records.
Newcastle City Clerk: council records and ordinances
The City Clerk keeps the official records of the city government: council and board agendas and minutes, ordinances and resolutions, and the city's contracts and other official documents. The office below is the one SearchSystems verified for Newcastle.
- Website: newcastleok.gov/government/city-clerk/public-records-request (page title: Public Records Request | City of Newcastle, OK)
- Phone: (405) 387-4427
- Address: 120 NE 2nd St Newcastle, OK 73065
- Hours: Monday - Thursday 7:30am - 5:30pm
- Checked: September 26, 2026, the page answered.
Newcastle police reports and records
Incident reports, crash reports and the other records of the Newcastle police are requested from the department's records unit, usually in writing or through an online form. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted, and some states limit crash reports to the people involved and their insurers. The page below is the one SearchSystems verified for Newcastle police records.
- Website: newcastleok.gov/police (page title: Police Department | City of Newcastle, OK)
- Phone: (405) 387-5525
- Address: 860 N Carr Dr Newcastle, OK 73065
- Checked: September 26, 2026, the page answered.
Jail bookings and inmate lookups are usually handled by the county, not the city police. They are in the McClain County public records guide under jail and inmate lookups.
Newcastle City Hall: departments, licenses and permits
Business licenses, building permits, code enforcement cases and the city's other records are kept by the department that issued them. The city's own website below lists its departments and how to reach them.
- Website: newcastleok.gov/news/acat/1/archive/12-2023 (page title: News and Announcements | City of Newcastle, OK)
- Phone: (405)387-4427
- Hours: Tuesday, December 19 at the Storm Shelter from 1 to 6 pm.
- Checked: September 26, 2026, the page answered.
Public records requests to Newcastle
Oklahoma public records law applies to the city government of Newcastle. A record that is not posted online is requested from the office that holds it: the City Clerk for council and city records, the police records unit for police reports and the department that issued a permit or license for its records. A request that names a date, an address, or a report or case number is the easiest to answer.
Other cities and towns in McClain County
SearchSystems has a guide like this one for these other cities and towns in McClain County. The McClain County public records guide covers the records the county keeps for all of them.
Frequently Asked Questions
Is this the official Newcastle website?
No. SearchSystems.net is an independent public records directory, online since 1997. It links to the official Newcastle offices listed above, and the city's own website is newcastleok.gov; SearchSystems does not hold records, charge for them or take requests.
How do I get a police report in Newcastle?
Request it from the Newcastle police records unit at newcastleok.gov/police, phone (405) 387-5525. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted.
Where do I find Newcastle city council minutes and ordinances?
From the City Clerk at newcastleok.gov, phone (405) 387-4427. The office keeps the official agendas and minutes, ordinances and resolutions.
Where do I find court records or jail bookings for Newcastle?
Newcastle cases are heard by the courts that serve McClain County, and people arrested in Newcastle are usually booked into the county jail. Both are covered in the McClain County public records guide on SearchSystems.
How do I request a public record from Newcastle?
From the office that holds it: the City Clerk for council and city records, the police records unit for police reports and the department that issued a permit or license for its records. Oklahoma public records law applies to city governments.