Reviewed and updated October 4, 2026 by the SearchSystems.net editorial team. Every office link on this page was opened and checked against the office's own website at review time.
Urbana is a city in Champaign County, Ohio, with about 11,000 residents (2024 Census Bureau estimate). Its public records are split between the city and the county. The city keeps police reports, council records and its own licenses and permits; court cases, jail bookings, deeds and vital records are county or state records. This guide names the Urbana offices SearchSystems verified, links to each one's own website and gives the phone number and address where the office publishes them. SearchSystems verified 2 city office pages for Urbana, every one opened and checked.
In this guide: City or county, Police records, City Hall, Records requests and Questions.
City or county record: where Urbana records are kept
- Kept by the City of Urbana: police reports, council and board meeting records, ordinances and the city's own licenses and permits.
- Kept by Champaign County or the state: court cases, jail bookings, deeds and property values and birth and death certificates. These are not city records; they are in the Champaign County public records guide under court records, jail lookups, property records and vital records.
Urbana police reports and records
Incident reports, crash reports and the other records of the Urbana police are requested from the department's records unit, usually in writing or through an online form. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted, and some states limit crash reports to the people involved and their insurers. The page below is the one SearchSystems verified for Urbana police records.
- Website: urbanaohio.com/records-department.html (page title: City of Urbana Police Division Records Department | City of Urbana, Ohio)
- Phone: (937) 652-4352
- Address: 205 S Main St Urbana, OH 43078
- Hours: Monday through Friday from 8:00 a.m. to 4:30 p.m.
- Checked: September 25, 2026, the page answered.
Jail bookings and inmate lookups are usually handled by the county, not the city police. They are in the Champaign County public records guide under jail and inmate lookups.
Urbana City Hall: departments, licenses and permits
Business licenses, building permits, code enforcement cases and the city's other records are kept by the department that issued them. The city's own website below lists its departments and how to reach them.
- Website: urbanaohio.com/contact-us.html (page title: General Contact Form for the City of Urbana, Ohio | City of Urbana, Ohio)
- Phone: 937-652-4300
- Address: 205 S Main St Urbana OH 43078
- Checked: September 25, 2026, the page answered.
Public records requests to Urbana
Ohio public records law applies to the city government of Urbana. A record that is not posted online is requested from the office that holds it: the police records unit for police reports and the department that issued a permit or license for its records. A request that names a date, an address, or a report or case number is the easiest to answer.
Frequently Asked Questions
Is this the official Urbana website?
No. SearchSystems.net is an independent public records directory, online since 1997. It links to the official Urbana offices listed above, and the city's own website is urbanaohio.com; SearchSystems does not hold records, charge for them or take requests.
How do I get a police report in Urbana?
Request it from the Urbana police records unit at urbanaohio.com/records-department.html, phone (937) 652-4352. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted.
Where do I find court records or jail bookings for Urbana?
Urbana cases are heard by the courts that serve Champaign County, and people arrested in Urbana are usually booked into the county jail. Both are covered in the Champaign County public records guide on SearchSystems.
How do I request a public record from Urbana?
From the office that holds it: the police records unit for police reports and the department that issued a permit or license for its records. Ohio public records law applies to city governments.