Reviewed and updated October 4, 2026 by the SearchSystems.net editorial team. Every office link on this page was opened and checked against the office's own website at review time.
Coal City is a village in Grundy County, Illinois, with about 5,800 residents (2024 Census Bureau estimate). Its public records are split between the village and the county. The village keeps police reports, council records and its own licenses and permits; court cases, jail bookings, deeds and vital records are county or state records. This guide names the Coal City offices SearchSystems verified, links to each one's own website and gives the phone number and address where the office publishes them. SearchSystems verified 2 village office pages for Coal City, every one opened and checked.
In this guide: Village or county, Police records, Village Hall, Records requests, Other cities and Questions.
Village or county record: where Coal City records are kept
- Kept by the Village of Coal City: police reports, council and board meeting records, ordinances and the village's own licenses and permits.
- Kept by Grundy County or the state: court cases, jail bookings, deeds and property values and birth and death certificates. These are not village records; they are in the Grundy County public records guide under court records, jail lookups, property records and vital records.
Coal City police reports and records
Incident reports, crash reports and the other records of the Coal City police are requested from the department's records unit, usually in writing or through an online form. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted, and some states limit crash reports to the people involved and their insurers. The page below is the one SearchSystems verified for Coal City police records.
- Website: coalcity-il.gov/department/police-department (page title: Police Department | Village of Coal City, Illinois)
- Phone: 815-634-8533
- Hours: Monday - Friday from 8:00am to 4:30pm
- Checked: September 26, 2026, the page answered.
Jail bookings and inmate lookups are usually handled by the county, not the village police. They are in the Grundy County public records guide under jail and inmate lookups.
Coal City Village Hall: departments, licenses and permits
Business licenses, building permits, code enforcement cases and the village's other records are kept by the department that issued them. The village's own website below lists its departments and how to reach them.
- Website: coalcity-il.gov/contact-us (page title: Contact Us | Village of Coal City, Illinois)
- Phone: 815-634-8608
- Hours: Monday - Friday 8:00am - 5:00pm
- Checked: September 26, 2026, the page answered.
Public records requests to Coal City
Illinois public records law applies to the village government of Coal City. A record that is not posted online is requested from the office that holds it: the police records unit for police reports and the department that issued a permit or license for its records. A request that names a date, an address, or a report or case number is the easiest to answer.
Other cities and towns in Grundy County
SearchSystems has a guide like this one for these other cities and towns in Grundy County. The Grundy County public records guide covers the records the county keeps for all of them.
Frequently Asked Questions
Is this the official Coal City website?
No. SearchSystems.net is an independent public records directory, online since 1997. It links to the official Coal City offices listed above, and the village's own website is coalcity-il.gov; SearchSystems does not hold records, charge for them or take requests.
How do I get a police report in Coal City?
Request it from the Coal City police records unit at coalcity-il.gov/department/police-department, phone 815-634-8533. Reports on open investigations and the names of victims and juveniles are usually withheld or redacted.
Where do I find court records or jail bookings for Coal City?
Coal City cases are heard by the courts that serve Grundy County, and people arrested in Coal City are usually booked into the county jail. Both are covered in the Grundy County public records guide on SearchSystems.
How do I request a public record from Coal City?
From the office that holds it: the police records unit for police reports and the department that issued a permit or license for its records. Illinois public records law applies to village governments.