Reviewed and updated October 4, 2026 by the SearchSystems.net editorial team. Every office link on this page was opened and checked against the office's own website at review time.
South Portland is a city in Cumberland County, Maine, with about 27,000 residents (2024 Census Bureau estimate). Its public records are split between the city and the county. The city keeps council records and its own licenses and permits; court cases, jail bookings and deeds are county or state records. This guide names the South Portland offices SearchSystems verified, links to each one's own website and gives the phone number and address where the office publishes them. SearchSystems verified 3 city office pages for South Portland, every one opened and checked.
In this guide: City or county, City Clerk, City Hall, Records requests, Other cities and Questions.
City or county record: where South Portland records are kept
- Kept by the City of South Portland: council and board meeting records; ordinances; the city's own licenses and permits; birth, death and marriage records; and property assessments.
- Kept by Cumberland County or the state: court cases, jail bookings and deeds. These are not city records; they are in the Cumberland County public records guide under court records, jail lookups and property records.
South Portland City Clerk: council records and vital records
The City Clerk keeps the official records of the city government: council and board agendas and minutes, ordinances and resolutions, and the city's contracts and other official documents. In Maine, the city clerk also keeps birth, death and marriage records for events in the city. The office below is the one SearchSystems verified for South Portland.
- Website: southportland.gov/m/directory/department?did=8 (page title: Staff Directory, City Clerk)
- Phone: 207-767-3201
- Address: 25 Cottage Road South Portland, ME 04106
- Hours: Monday 7:30 am to 5 pm
- Checked: September 26, 2026, the page answered.
South Portland City Hall: departments, licenses and permits
Business licenses, building permits, code enforcement cases and the city's other records are kept by the department that issued them. The city's own website below lists its departments and how to reach them.
- Website: southportland.gov/142/Contact (page title: Contact | South Portland, ME)
- Checked: September 26, 2026, the page answered.
Public records requests to South Portland
Maine public records law applies to the city government of South Portland. The city runs one records request page for its departments; it is the page below, verified by SearchSystems. A request that names a date, an address, or a report or case number is the easiest to answer.
- Website: southportland.gov/600/Public-Records-Requests (page title: Public Records Requests | South Portland, ME)
- Checked: September 26, 2026, the page answered.
A record the request page does not cover is asked for from the office that holds it: the City Clerk for council and city records and the department that issued a permit or license for its records.
Other cities and towns in Cumberland County
SearchSystems has a guide like this one for these other cities and towns in Cumberland County. The Cumberland County public records guide covers the records the county keeps for all of them.
Frequently Asked Questions
Is this the official South Portland website?
No. SearchSystems.net is an independent public records directory, online since 1997. It links to the official South Portland offices listed above, and the city's own website is southportland.gov; SearchSystems does not hold records, charge for them or take requests.
Where do I find South Portland city council minutes and ordinances?
From the City Clerk at southportland.gov, phone 207-767-3201. The office keeps the official agendas and minutes, ordinances and resolutions, and birth, death and marriage records for events in the city.
Where do I find court records or jail bookings for South Portland?
South Portland cases are heard by the courts that serve Cumberland County, and people arrested in South Portland are usually booked into the county jail. Both are covered in the Cumberland County public records guide on SearchSystems.
How do I request a public record from South Portland?
Through the city's records request page at southportland.gov/600/Public-Records-Requests. A record it does not cover is requested from the office that holds it: the City Clerk for council and city records and the department that issued a permit or license for its records.