The Utah Division of Corporations and Commercial Code, part of the Department of Commerce, lists its tools on one searches page. The business entity search finds a registered business and shows the principal individuals tied to it, and it is also where an official certificate of existence is ordered. A separate search runs the other way, taking a person name and returning the businesses that individual is associated with, which is the tool to use when the question is what else someone owns or runs. There is a basic name availability check, a trademark search and a UCC search by debtor name or filing number that can also certify the records it finds.
One entry on that page is unusual. The Governmental Immunity Act database gives the address and contact details of governmental entities so that a claimant can deliver a notice of claim, the formal notice a claimant against a Utah public body serves under that act. For Utah businesses by place, see the Utah county pages.
- Free for now: plain copies of filed documents, downloaded from the filing history of the entity record.
- Eighteen dollars: a renewal for a corporation, LLC, nonprofit or assumed name, with a ten dollar late fee.
- Twelve or twenty dollars: a certificate of existence in short form or long form.
- A $175 trap: QR code letters that lead to a copycat renewal site, flagged by the division in 2025.
Written by SearchSystems.net from Utah's own systems: the Utah Division of Corporations searches page, the division page on ordering copies and certificates, the fiscal year 2026 fee schedule, the division renewal process page, the 2025 mail alert for business registrants, the 2016 release on the Utah Council for Corporations letters, the Utah list service for registered businesses, the division virtual office scheduler, each read on October 15, 2026 by the SearchSystems editorial team.
Copies are free while the new system is finished
The division page on copies and certificates explains how to pull a document yourself. In the business registration system, below the login button, choose the search of business entity records, look the company up by name or number, open it, and go to the filing history at the bottom of the screen, where a magnifying glass downloads each filed document. The division says this is currently free, and that fees of one to three dollars to search business entity principals will return once the new platform is fully built.
The fiscal year 2026 fee schedule, effective July 1, 2025, already prints those charges: a dollar for a business entity principal search and three dollars for a registered principal search. The two official pages therefore point in different directions, one listing the prices and the other saying the service is free at present, and a searcher should expect the charge whenever the platform is declared complete. Archive searches, for records the online system does not reach, must be requested in writing, and an in house corporation search is listed at ten dollars.
Certificates and certified copies
A certificate of existence comes in two versions, a short form at twelve dollars and a long form at twenty, and both are ordered online through the copies and certificates menu and emailed once paid. Certified copies can cover the entire file or only selected filings, priced at a twelve dollar statement of certification plus thirty cents per certified page, and photocopies are thirty cents a page. The division cannot take orders or payments by phone or fax, and orders take three to ten working days.
An expedite service costs seventy five dollars more per document and brings the turnaround to one or two business days. All fees are non-refundable.
Renewals, late fees and reinstatement
Every registered entity must file an annual report, which Utah also calls a renewal, to stay active, and the renewal process page warns that the process has changed significantly with the new system: owners log in with a UtahID, choose renewals and find the entity by name or number. A nonprofit renewal must be signed by all directors. A filing shows as in progress until the fee is paid, because the division counts it as received only after payment, and processing currently takes seven to ten business days. The division does not issue or keep EINs, which come from the IRS.
Renewals cost eighteen dollars for corporations, nonprofits, LLCs, limited liability partnerships and assumed names, and for most of those the figure includes a five dollar surcharge. A late renewal adds ten dollars. An expired domestic corporation, LLC or limited liability partnership is reinstated for fifty four dollars and a nonprofit for thirty, and the schedule adds eighteen dollars for each year the renewal was missed, so a company that lapsed years ago costs more to bring back than one that slipped last spring.
Formation prices, including the DAO
Forming a business corporation, nonprofit corporation or LLC costs fifty nine dollars, a limited liability partnership or limited partnership seventy, and a name reservation or an assumed name registration twenty two, with canceling or transferring an assumed name free. The line that stands out on the schedule is the decentralized autonomous organization, or DAO, which Utah registers through a certificate of organization priced at three hundred dollars. A searcher who meets a Utah DAO in a contract can look it up in the same entity search as any LLC.
Letters that look like the state
The division published an important mail alert in 2025 about letters with QR codes that send recipients to a website closely resembling the official business registration page, where a third party charges one hundred seventy five dollars for renewal services. Its advice is to start every renewal at corporations.utah.gov, to treat any letter or email with a QR code or link requesting payment with caution, and, for anyone who already landed on the copycat portal and cannot get back, to clear the browser cache and history to reach the official site again.
The pattern is old in Utah. In 2016 the department warned about a Utah Council for Corporations, a body that does not exist in Utah, which asked companies to pay one hundred fifty dollars for an annual records solicitation form and to update shareholders, directors and officers on it. The division director said then that the division does not send out any such form, and that companies paying it might wrongly assume the document would be filed with the state.
Buying a list of Utah businesses
Under the Government Records Access and Management Act, Utah runs an online list service that builds customised lists of government records, and its registered businesses list can be narrowed by entity type, by NAICS industry code, by ZIP code, by registration status and by recent changes or new registrations up to a cut off date, which on the day this guide was read stood at October 12, 2026. The service makes the buyer confirm that the lists do not include phone numbers or emails. It also notes that a change date is when the filing was received, not when it was entered into the system.
For help with a record, the division offers a virtual office scheduler that books a one to one video call with a customer service representative, with a microphone and camera required. Its offices are at 160 East 300 South in Salt Lake City, with mail to P.O. Box 146705.
Questions about looking up a Utah business
Related Utah records
Related Utah guides on this site are the Utah GRAMA public records law guide, the Utah court records guide for cases naming a business, the Utah property records guide for the county recorders, and the Utah county pages for local offices.