New York's court, criminal, vital, property, voter, and licensing records are maintained across state agencies and the 62 counties listed below. Use the tabs to filter by record type, or jump directly to any source.
- Courts: The Court of Appeals (highest court) sits at the top of the system; trial-court business is handled by the Supreme Court, County Court, Family Court, Surrogate's Court, City/Town/Village Courts. Most courts publish dockets and case lookups online.
- Criminal history: The state's criminal-history repository handles official background checks. Fees and procedures are set by the state agency — see the linked official source.
- Vital records: Birth, death, marriage, and divorce certificates are issued by the state Department of Health (or equivalent) and may also be available locally.
- Property & recorded documents: Maintained at the county level by the Assessor, Recorder, or Clerk's office.
- Business filings: The Secretary of State (or equivalent) operates the official business-entity search.
Source: U.S. Census Bureau (2024 Population Estimates Program; 2022 ACS 5-year)
Recorded Documents Databases
18 official New York recorded documents sources.
Recorded Documents
New York Counties
62 New York counties are indexed on SearchSystems.net — top 28 counties shown below. Browse the full directory or click any county for local court, sheriff, recorder and assessor links.
Frequently Asked Questions
Is there a free statewide criminal search in New York?▼
New York's official criminal-history repository is operated by the state law-enforcement agency. Free public access to a complete criminal history is generally not available; an official background check typically requires fingerprints and a fee. Countie-level court records can be searched at no cost through individual court websites.
How do I search New York court cases?▼
New York's court system is headed by the Court of Appeals (highest court). Trial-court business is handled by the Supreme Court, County Court, Family Court, Surrogate's Court, City/Town/Village Courts. Many New York courts publish docket searches and case lookups online — see the Court Records tab above for direct links.
Where do I search New York business entities?▼
The New York Secretary of State (or equivalent agency) operates the official business-entity search. You can typically search corporations, LLCs, LPs, and other registered entities by name or registration number. See the Licenses or Business tab above.
What is the difference between Assessor and Recorder in New York?▼
The Assessor determines property values for tax purposes. The Recorder (or Clerk-Recorder) records deeds, mortgages, liens, and other property documents. Some county offices combine these roles, others keep them separate. Check the specific county page for details.
How do I obtain a New York birth or death certificate?▼
New York vital records (birth, death, marriage, divorce certificates) are issued by the state Department of Health (or equivalent) and, in many cases, by local county clerks. Fees and ID requirements are set by the issuing agency.
Are New York property records free to search?▼
Most county-level property and recorded-document searches are free for basic information through the Assessor or Recorder website. Certified copies of deeds typically have a per-page fee. Direct links are in the Property Records tab above.
How do I check a New York sex offender?▼
The New York sex offender registry is maintained by the state law-enforcement agency under the Sex Offender Registration and Community Notification Act. The registry is searchable by name, ZIP code, or address.