Using the Texas Public Information Act (PIA)

Every database this directory links exists because a law makes it public. In Texas, that law is the Texas Public Information Act (PIA) — and knowing how it works turns a dead-end website into a records request an agency must answer.

  • Ask in writing: name the records precisely (dates, custodian, record type), cite the law by name, and ask for electronic copies — email requests count nearly everywhere.
  • Know the clock: Texas agencies must release within 10 business days or ask the Attorney General for a ruling — that AG-referee system processes tens of thousands of rulings a year, unlike anywhere else.
  • Expect exemptions, not stonewalls: agencies must cite a specific exemption for anything withheld and release the rest — a blanket 'no' is usually appealable.
  • Escalate smart: denials in Texas have a defined review path before any lawsuit — use it; it's free or nearly free, and agencies settle most disputes there.

Content reviewed July 30, 2026 by the SearchSystems editorial team.

Request Toolkits

NFOIC — State FOI Resources
Official Free
The National Freedom of Information Coalition's Texas page: statute text, sample request letters, and the state's FOI advocacy groups.
🌐 nfoic.org
RCFP — Open Government Guide
Official Free
The Reporters Committee's state-by-state legal guide — the Texas chapter is the practitioner's reference on every exemption, written by media lawyers.
🌐 rcfp.org
FOIA.gov — Federal Requests
Official Free
For records held by federal agencies (FBI files, immigration records, federal courts administration), the federal FOIA is the separate track — this is the official portal.
🌐 foia.gov

Writing a Texas Request That Works

1
Aim at the custodian
Send the request to the agency's records custodian or FOIA officer — not the director, not the front desk. Most agencies list one; when in doubt, address it 'Attn: Records Custodian' and ask them to forward as required.
2
Cite the act, describe records — not questions
Name the law and be surgically specific: cite the Texas Public Information Act (PIA), describe the records by type, date range, and parties — not by question. Agencies must produce records, not answers; a request that reads like a question invites a lawful 'no records responsive.'
3
Manage fees before they happen
Control the cost before it controls you: ask to inspect first (often free) and copy only what matters; request fee estimates above a threshold you set; and ask for electronic records in native format — printing is where fees breed.
4
Treat silence as a denial
Silence past the deadline is a denial in practice: follow up once in writing, then use the enforcement route described above — every state has one, and agencies move faster once the appeal path is invoked. Keep the whole exchange in writing; it becomes the record if it escalates.

Frequently Asked Questions

Who can file a Texas records request?
Any person — Texas doesn't require state residency or a stated reason for most records.
Can they charge me?
Only what the law allows — usually copying costs, sometimes staff time. Ask for the fee estimate before work starts, and ask for electronic copies to zero out most of it.
What's never released?
Every state exempts active investigations, juvenile matters, medical records, and personnel privacy. The agency must name the exemption — 'we don't do that' is not one.
Does the Texas Public Information Act cover courts?
Mostly no — court records run under the judiciary's own access rules, which is why our Texas court records page is a separate path.

Related Texas Records

Check what's already online before requesting: the Texas directory indexes every official database we know, court records run under separate judicial rules, and arrest records have their own access quirks.