Using the California Public Records Act (CPRA)

When a record isn't online, the California Public Records Act (CPRA) is how you get it anyway. It sets who may ask, what California agencies must hand over, and the clock they're on — and using it is free.

  • Ask in writing: name the records precisely (dates, custodian, record type), cite the law by name, and ask for electronic copies — email requests count nearly everywhere.
  • Know the clock: California gives agencies 10 days to determine (not deliver), charges only direct duplication costs, and since 2023 the recodified CPRA lives at Government Code 7920 — old citations confuse even lawyers.
  • Expect exemptions, not stonewalls: agencies must cite a specific exemption for anything withheld and release the rest — a blanket 'no' is usually appealable.
  • Escalate smart: denials in California have a defined review path before any lawsuit — use it; it's free or nearly free, and agencies settle most disputes there.

Content reviewed July 30, 2026 by the SearchSystems editorial team.

Request Toolkits

NFOIC — State FOI Resources
Official Free
The National Freedom of Information Coalition's California page: statute text, sample request letters, and the state's FOI advocacy groups.
🌐 nfoic.org
RCFP — Open Government Guide
Official Free
The Reporters Committee's state-by-state legal guide — the California chapter is the practitioner's reference on every exemption, written by media lawyers.
🌐 rcfp.org
FOIA.gov — Federal Requests
Official Free
For records held by federal agencies (FBI files, immigration records, federal courts administration), the federal FOIA is the separate track — this is the official portal.
🌐 foia.gov

Frequently Asked Questions

Who can file a California records request?
Any person — California doesn't require state residency or a stated reason for most records.
Can they charge me?
Only what the law allows — usually copying costs, sometimes staff time. Ask for the fee estimate before work starts, and ask for electronic copies to zero out most of it.
What's never released?
Every state exempts active investigations, juvenile matters, medical records, and personnel privacy. The agency must name the exemption — 'we don't do that' is not one.
Does the California Public Records Act cover courts?
Mostly no — court records run under the judiciary's own access rules, which is why our California court records page is a separate path.

Related California Records

Check what's already online before requesting: the California directory indexes every official database we know, court records run under separate judicial rules, and arrest records have their own access quirks.