The Business Services Division of the New Mexico Secretary of State, at 325 Don Gaspar in Santa Fe and on 505-827-3600, took over the business register from the Public Regulation Commission and now runs it entirely through the New Mexico Business Portal. The division business services page states that all business filings have moved online and that no paper application will be accepted, and that walk in service is available Monday through Thursday only, with online and telephone service on Fridays.
The portal business search needs at least two alphanumeric characters, warns that a name containing a special character must be searched with that character included, and carries an Advanced option; on October 15, 2026 it reported that every filing received through October 6 had been processed. From a found record a logged in user can file an amendment or request copies and certificates from a slide out drawer, and a Verify Certificates tool on the portal home page checks a certificate someone else presents. Business information in New Mexico is public to anyone in the United States, the division says on its protection page, but is generally blocked from foreign countries. For New Mexico businesses by place, see the New Mexico county pages.
- Twenty five dollars: the corporate biennial report, due by the fifteenth day of the fourth month after the taxable year ends, in even or odd years by certificate number.
- Two hundred dollars, then sixty days: the civil penalty for a missed report, and the notice period before the corporation loses its certificate.
- Fifty dollars, or ten: a certificate of good standing and compliance for a corporation, or for a limited liability company.
- No LLC report: a New Mexico limited liability company files nothing after formation unless something changes.
Written by SearchSystems.net from New Mexico's own systems: the New Mexico Secretary of State business services page, the how we protect New Mexico businesses page, the statutes governing business in New Mexico page, the business services user guides page, the Corporate Transparency Act information page, the New Mexico Business Portal, the portal business search, the portal business forms list, the Business Online Filing Help guide, 12.3.2 NMAC, the Administrative Code rule on profit corporations, 12.3.1 NMAC, the general provisions, Senate Bill 225 of 2018 as enacted, changing the corporate report due date in Section 53-5-2, House Bill 287 of 2015 as enacted, setting the fees in Section 53-2-1 and the penalty in Section 53-5-7, each read on October 15, 2026 by the SearchSystems editorial team.
The corporate report: thirty days, then every second year
A New Mexico corporation files its first report within thirty days of the date its certificate of incorporation or authority was issued, and Senate Bill 225 of 2018 moved the biennial report that follows to on or before the fifteenth day of the fourth month after the end of the corporation taxable year, on a form the Secretary of State furnishes at least thirty days before that date. 12.3.2 NMAC explains which years: a corporation whose certificate number ends in an even digit reports for even numbered taxable year ends and one ending in an odd digit for odd, with a new corporation presumed to close its taxable year on December 31 unless it says otherwise.
The rule lists what the report contains, the exact corporate name and mailing address, the principal place of business in New Mexico and the principal office outside it for a foreign corporation, the certificate number, the state or country of incorporation, and the registered office and agent, directors and officers, and it requires a supplemental report within thirty days of any change in the registered office or agent or in the name, address or term of any director or officer. The filing fee for a first, biennial or supplemental report is twenty five dollars.
Two hundred dollars and sixty days
House Bill 287 of 2015, which rewrote the fee section and the penalty section, sets the consequence. A domestic corporation that fails to submit its report within the time prescribed incurs a civil penalty of two hundred dollars on top of the filing fee, paid when the report is finally filed, and sixty days after written notice of the failure has been mailed to the corporation address on its last report its certificate of incorporation is revoked without further proceedings unless the report is filed and every fee and penalty paid inside those sixty days; a foreign corporation loses its certificate of authority the same way.
The same bill prices a letter of reinstatement at two hundred dollars. A corporation record on the portal therefore moves from current to delinquent to revoked on a fixed clock, and the gap between a report year and the next explains why a corporation two years quiet can still be in good standing while one a few months past its date is not.
What a certificate costs, and what a copy costs
The 2015 fee section prices a certificate of good standing and compliance for a corporation at fifty dollars, a certified copy of documents at twenty five dollars, articles of incorporation at a dollar for each thousand authorized shares with a floor of one hundred dollars and a ceiling of one thousand, a name reservation at twenty five, a change of registered office or agent at twenty five, articles of dissolution at fifty and a foreign application for authority at the same share based rate; the limited liability company fee section in the same bill prices an LLC certificate of good standing and compliance at ten dollars.
On the portal, certificates and copies are requested from the business record and collected from a Copies and Certificates work queue, and the filing help guide warns that fees are nonrefundable, that a rejected filing must be resubmitted with a new fee, and that card and electronic check payments carry a convenience charge. The statutes page points to Sections 53-2-1 to 53-2-11 for fees and 53-5-1 to 53-5-10 for corporate reports.
Why an LLC record may be years old
New Mexico is one of the few states that require no periodic report from a limited liability company. The Corporate Reports Act in Chapter 53, Article 5 covers profit corporations, the Administrative Code rule for LLCs imposes no report, and the portal forms list shows an LLC filing articles of organization and then only amendments. The consequence for a researcher is that the managers, members or registered agent shown on an LLC record are those filed at formation or in the last amendment, however long ago, and that an LLC which has simply stopped trading looks no different from one in full operation.
The Corporate Transparency Act page explains that beneficial ownership is reported to FinCEN rather than the state, so nothing on the portal names an owner either. For the people behind a New Mexico company, the New Mexico people search guide lists the state sources.
The portal, its account rules and its hours
The portal front page sets the terms of use. Anyone who has not logged in for two or more years must create a new account, since credentials from the previous system no longer work, and multi factor authentication has been required for every login since July 2026, with the division saying the identifying data used to set it up is not retained. Amendments, certificate requests and copies begin from a search; new applications begin from the Forms menu, which lists articles of organization and incorporation for domestic entities and certificates of authority and registration for foreign ones.
Help requests go by email and may take two business days. The division answers 505-827-3600 and 800-477-3632 from eight to five on weekdays, keeps the office open to walk in business customers Monday through Thursday, and publishes user guides for business, service of process, notary and lien filings. For the courts where a New Mexico company would be sued, the New Mexico court records guide covers the case lookup.
Fictitious names and the other registers
The division resources page links an Application for Fictitious Name and a Registered Agent Statement of Acceptance among its documents, and the portal forms list carries a Foreign Profit Corporation Name Registration for an out of state corporation that wants to hold its name without registering to do business. Trademarks, liens, notaries and service of process each have their own search on the portal rather than a place in the business record.
Nonprofit corporations report under their own rule, 12.3.3 NMAC, which presumes a December 31 year end and requires every corporate report to carry the registered agent business address and the addresses of each director and officer, and a dormant nonprofit may file a statement that it is no longer active instead of a report.
Questions about looking up a New Mexico business
Related New Mexico records
The other New Mexico guides on this site are the New Mexico public records law guide for the Inspection of Public Records Act, the New Mexico court records guide for the case lookup, the New Mexico property records guide for the county clerks and assessors, and the New Mexico county pages for every county office.